Dynamics 365
Licensing Services
Take Control of Your Dynamics 365 Licensing
Managing licenses across MSFT Dynamics 365 Finance & Supply Chain is complex, especially with shifting Microsoft policies, unclear role mappings, and thousands of users across environments. Whether you're on EA or CSP, the pressure to stay compliant and reduce costs is growing.
Avantiico helps IT and finance teams get ahead of licensing challenges with fast, expert support. From license analysis and telemetry cleanup to database reduction and EA vs. CSP guidance, you'll gain clarity, control, and audit-ready confidence with tight turnarounds.
Real Clients, Real Results
Licensing Optimization for Orgs of All Sizes
Client with 40+ Active Users
A global provider of specialized data management systems for offshore and land-based oil & gas extraction rigs.
- 58% Reduction in Monthly Licensing Costs
- Thousands of Dollars Saved Per Month
- Streamlined D365 User Roles & License Assignments
Client with ~300 Active Users
A large foodservice distributor offering a wide range of products and solutions to restaurants and culinary operations.
- 35% Reduction in Monthly Licensing Costs
- Tens of Thousands Saved Monthly
- Optimized License Tiers Across Departments
Client with 1,000+ Users
A multinational manufacturer undergoing a licensing renewal for Dynamics 365 Finance & Supply Chain Management.
- $20M Projected Savings Over 3 Years
- Identified major licensing inefficiencies
- Redesigned Security Model to Remove Unnecessary Licenses
Feeling These Pains? We Can Help.
Common Dynamics 365 Licensing Challenges
Microsoft licensing is a complex and error-prone universe with plenty of horror stories.
Admin rights, for example, are commonly given to anyone and everyone — risking security, compliance, and major disruptions. Rules also constantly change, which only widens your margin for error, non-compliance, and unexpected costs.
If you're facing these challenges, you're not alone, and there's a clear path forward.
- the rules have changed, but the tools haven't
- Mismatched License counts across systems
- Lack of visibility into actual usage
- Pressure from finance to cut costs without clear data
- Risk of audit findings and compliance gaps
Our Dynamics 365 F&SCM Licensing Services
Licensing Analysis & Report
Deep dive into your current setup, usage, and compliance risks with actionable insights to reduce costs and improve governance.
Telemetry & Role-Based Cleanup
Leverage Microsoft’s native monitoring tools to analyze user activity, uncover hidden security risks, and automatically optimize role assignments.
Database Reduction
Streamline your system by identifying and eliminating bloated or unused user records, reducing storage costs, improving performance, and minimizing security risks from inactive accounts.
EA vs. CSP Guidance
Get help understanding the pros, cons, and cost differences between Microsoft’s Enterprise Agreement (EA) and Cloud Solution Provider (CSP) licensing models.
How the Dynamics 365
License Analysis Works
The Process
Fast, Low-effort, & High-Impact
- Kickoff & Data CollectionA 30-minute Teams meeting to gather key data: license exports, user roles, telemetry readiness, and D365 version info. No prep required.
- Behind-the-Scenes AnalysisOur licensing experts use Avantiico’s proprietary License & Security Cleanup Engine to analyze your environment — including user security roles, ISV impact, and system usage.
- Results, Recommendations, & SavingsReceive a detailed findings deck with clear guidance on compliance risks, cost-saving opportunities, and cleanup actions.
What You'll Receive
10-14 day Turnaround
- Security & Licensing Report
- Cleanup & Optimization Plan
- Audit Results on Access Risks
- Roadmap to Full Compliance
Meet Your Licensing Team
Additional Information:License Pricing & User Types
Licensing Can Feel Painfully Complex
With so many tools and applications to choose from, pricing and licensing for Dynamics 365 can get chaotic – and unnecessarily costly. So, it’s important that you not only understand how Microsoft prices D365 licenses, but also what functionalities your organization truly needs.
That’s why we’re here. Avantiico’s cloud licensing team will help you better understand your Dynamics 365, Azure, and Microsoft 365 licensing options – so that you can make the right choices for your organization.
Microsoft’s By-User Pricing Model
As of 2019, Microsoft shifted pricing to be by user type. It’s now split into four buckets: Full, Activity, Device, and Team Member users, all designed to manage specific business requirements. This means you only pay the monthly Dynamics 365 license cost for the number of users you need – giving you more flexibility in optimizing for cost.
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However, licensing decisions can get complex, especially if you’re planning an upgrade from Dynamics AX. How you decide to configure user tiers for your new D365 apps is a determining factor when calculating your future licensing cost.
Dynamics 365 User Pricing
Full User Licenses
If you or your team members need full access to either Finance or Supply Chain Management, you’ll want a full user license. Each app runs about $210 per user per month. If someone needs both, you can bundle them for $240 using a base license and a discounted add-on.
Premium Licenses
For roles that require deeper insights and advanced tools like AI-driven planning, the premium license is a better fit. It’s designed for users managing more complex operations and is priced at $300 per user per month for the Supply Chain Premium option.
Attach Licenses
Already have a license for one app and need access to another? Attach licenses let you expand without paying full price. For example, if you have Finance, you can add Sales for just $20 per month. It’s a smart way to scale access as your needs grow.
Other License Types
Not everyone needs full access. Microsoft offers Team Member licenses for basic tasks, Device licenses for shared workstations, and Activity licenses for specific roles. These options help you stay efficient and cost-effective while giving everyone the tools they need.
Understanding User Licensing
Choosing the right type of user license is key for optimizing both functionality and cost in Microsoft Dynamics 365.
Here are common questions and answers to help clarify the core differences between user types and licensing models:
What’s the difference between Full Users and Additional Users?
Full Users are individuals who need access to the core features of Dynamics 365 — such as accounting, HR, or operations. These users typically require a base license for their primary application.
Additional Users, such as team members who only need to input data or view reports, can use lighter, more cost-effective licenses like Team Member or Device Licenses. These options help reduce costs while still providing essential access.
When should I choose a User Subscription License vs. a Device Subscription License?
A User Subscription License (User SL) is assigned to a specific individual, giving them personalized access to Dynamics 365 across devices.
A Device Subscription License (Device SL) is tied to a single device and can be shared by multiple users. This is ideal for environments like warehouses or production lines where multiple employees use the same workstation across shifts
How do I decide which license type is right for my team?
Start by evaluating each role’s access needs:
- If the user needs full functionality and personalized access, go with a Full User license
- If the user only needs limited access, consider a Team Member license
- For shared workstations, a Device SL can be the most cost-effective
Key Dynamics 365 Licensing Updates [2025]
- License Enforcement Is Coming
Microsoft is enforcing strict license validation, no exceptions. Hard blocks begin November 1, 2025, and users without valid D365 F&SCM licenses will be denied access.
Soft warnings start September 1. Unlicensed users will see in-app alerts, giving your IT teams a short window to correct assignments before access is cut off.
Read the article below or contact us for proper next steps.
- New Reporting Tools for Compliance
New visibility into license usage. Starting April 30, 2025, the Power Platform admin center provides detailed reports showing assigned vs. available seats across all security roles — helping you spot gaps before enforcement begins.
Centralized license tracking. These reports pull directly from the Microsoft 365 admin center, giving IT teams a unified view of license assignments and usage across Finance, Supply Chain, and other D365 apps.
Actionable insights for cleanup. The reporting tools highlight discrepancies and offer recommended actions, making it easier to align roles with license requirements and avoid compliance risks.
Visit MSFT Learn or contact us for key update guidance.
Request Licensing Support or an Upgrade Assessment
Contact us and an Avantiico team member will be in touch regarding licensing support, upgrading from AX to D365, or trialing Dynamics 365.Â
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